You have spent time gathering information, formulating solutions, and preparing for your negotiation, but aside from all of the preparations, you must also focus on maintaining a professional environment when negotiating. The staging of the negotiation can have lasting ramifications on the relationship between the parties involved, so it’s crucial to get that right. The right atmosphere can have a psychological and emotional impact, so here are a few tips for how to create the ideal setting for professional business negotiations.
Choose the Right Location
When it comes time to choose a location for your meeting, some inexperienced negotiators might immediately suggest their own office, assuming this will give them a sort of “home court advantage.” However, it may better serve you to suggest either a neutral location or “their place.” Suggesting your own office might make the other party feel slighted, and this is not the best way to start the relationship. On the other hand, offering to meet at their office shows your willingness to compromise and be considerate. This also shows that you are confident enough in your position to negotiate anywhere. A neutral location can also be an acceptable option, assuming the location has the proper technological necessities and isn’t too noisy and distracting.
Avoid Bars, Lounges, or Personal Locations
Some people might assume that a bar would be an acceptable location for a business negotiation, but it doesn’t exactly lend itself to professionalism. For starters, alcohol can inhibit anyone’s ability to make proper decisions. Furthermore, some people might find a bar to be an off-putting location to do business. Rather, stick with a nice restaurant, coffee shop, or conference room where there are less distractions and a more professional ambiance. And never, offer to meet someone at your home or theirs.
Mind Your Manners
Aside from the physical location, your demeanor also contributes to the environment. Business negotiations can be tricky and might even get heated from time to time, but keep your emotions in check and commit to remaining genuine and respectful at all times. Your goal is not only to pitch your product or service, but you are also selling yourself. Make a good impression by keeping a respectful attitude, listening to their needs, and remaining firm but fair at all times.
The right environment is necessary to keep everyone in the negotiation focused and on track. Remember to choose a suitable location that is convenient to all parties and always make sure the location has the proper equipment and internet capabilities if needed. Putting thought into the atmosphere for your next business negotiation can help you close the deal.